HIPAA survival: protect yourself from violations for anyone using medical billing software
Have you been limping along in your practice, doing well with your medical billing software, while not quite meeting the requirements for HIPAA laws and standards? Unfortunately, very significant changes have taken place which make this “head in the sand” approach not viable and unwise. At Easy Billing, Inc., we’d like you to know where you stand and to learn what you need to protect your practice from up to $50,000 in non-negotiable fines.
We’re pleased to announce that Easy Billing, Inc. is endorsing and will be sponsoring The HIPAA Guy, Dr. Ty Talcott of HIPAA Compliance Services. This is to bring what we feel is the best source on the market today that bring to you all of the information needed to avoid HIPAA violations or enforcement via fines. Learn more from Dr. Talcott about the threats that face practices who are not HIPAA compliant.
In the past, following basic compliance rules and good medical billing software may have seemed enough. But since 2013 compliance has changed and is requiring you to pay more attention, now more than at any time.
Easy Billing Inc.’s CEO and Founder, Marla Acton, recently met with Dr. Talcott at his Albuquerque, New Mexico seminar, where they were able to discuss HIPAA and what is coming down the road. Acton stated, “It was great to be present and witness how Dr. Talcott is helping serve the medical industry in an area where guidance is seriously needed at this time. The medical professions are facing many upcoming changes that they need to be made aware of in a timely fashion”.
According to Acton, “His conference was organized, his information well thought out, and his delivery funny, with stories to keep the attendees paying attention.”
Talcott teaches groups about HIPAA an average of 35 times a year and is a Certified HIPAA Privacy and Security Expert.
We at Easy Billing, Inc. have fully endorsed, Dr. Talcott’s HIPAA compliance training material, called The HIPAA Survival Kit, please go to Easy Billing to read more about the kit and use our coupon code: easybilling to receive a $100 off. Or, use your coupon code and read in more detail and order your HIPAA Survival Kit
The kit includes:
• A step-by-step workbook
• Audio CDs with training that correspond to each chapter in the workbook (read, listen, or both!)
• A Forms CD, that includes all of the required forms you need in a customizable format
• Templates for all of the commonly used Security Policies and Procedures
• A Full Risk Analysis (check-lists are not enough!)
• A three ring binder to build your HIPAA manual as you go
• A CD recording of the required annual in-service for BOTH the Privacy and Security Rule training
According to Dr. Talcott, many think that just the Privacy and Security Rule Training CD makes the system worth it: “Your team can sign an attendance sheet to go in your HIPAA compliance manual, listen, and be done. When you add to or make changes to your staff throughout the year, they can listen – without you having to do the whole training live. It also comes on the Forms CD, if you wish to deliver it live.”
We’re excited to make The HIPAA Survival Kit available to our medical software billing clients. The kits starting at a very affordable price of $549.99.
While using any medical billing software program you have already made your practice more efficient and your insurance billing paper trails easier. The kit that Dr. Talcott has designed will truly help you to keep your compliance information organized which will reduce the stress of running your office in the dark. When ordering use the coupon code, easybilling (all small letters) to receive $100 off. No time that is better than today to get started, order today!
Easy Billing Professional 3.0 with new Aged Reports for better more "accounting friendly" Medical Billing.
We have new reports and ability for requests for custom reports using HTML, CSS, SQL and data exported for your Excel templates. Our newest reports included in Easy Billing Pro 3.0 is for Aged Charge Line detail for one or all patients. Call for a demo today! 800.618.6136
Timely filing and losing claims into the ever increasing black hole is the reason to be sure your claim are being sent without errors. Easy Billing Professional has error checks for the common reasons for an invalid claim. We will show you how many errors you have in a claim and what they are so you can fix them before they are printed or sent electronically.
Save the date: June 20 1PM EST IMS PRO demo with Brent Stane.
We work with IMS Pro a unique clearing house that has the ability to look at claim errors on a claim level, instead of rejecting an entire file for an error in one claim they will reject just the one claim. Seeing a demo of how the submission process works with them is well worth the time. Next Thursday June 20th Brent Stane from IMS Pro will show you how they handle claims to ensure the greatest acceptance of claims submitted through their software portal "XClaims". Join us at 1PM EST to learn how the process works. They also offer through Easy Billing Professional the ability for real-time claim edits, proof of timely filing letters, appeal letters, real-time eligibility checks, real-time NPI searches, claim scrubbing for Medicare Review, CCI and E/M Coding edits, drill down reports, electronic patient statements, collections and stellar CUSTOMER SERVICE.
If you do not use Easy Billing Professional currently, send us an email or call 800.618.6136 and we will forward the meeting link for this demo.
Here are a few of the ways we have made medical billing claims processing and practice management easy. Do you have these features in your current software? If you are using Easy Billing Professional are you utilizing these features?
Do you have suggestions we could include in our future versions, we would love to hear about them.
Easy Billing Professional now has capability for 12 ICD-10 Diagnosis Codes by Marla Acton
The time for ICD-10 implementation is getting closer. Easy Billing Professional vs 0.93.14b available now has the ability for both ICD-9 and ICD-10. When the new CMS 1500 form is released Easy Billing Professional will be ready to implement the ICD-10 Code process directly into the form and already in the 5010 protocol for electronic submission.
The number of diagnosis pointers will remain the same. Currently, it is possible to point up to four diagnosis codes out of a new maximum of 12 for each procedure code. Main recent changes in diagnosis pointers included going from one field, where pointers were entered with dahes, spaces, and commas in between, to being entered in four separate fields.
Once the new CMS 1500 form is implemented into Easy Billing Professional users will be given a set period of time to send the old CMS form to the carriers but after the deadline date, currently planned for October 2013 users will not be able to send the old CMS form.
If you have any questions or would like to see a free demo and see how Easy Billing Professional is going to be not only be compatible with ICD-9 and ICD-10 plus the old CMS 1500 for and the new CMS 1500 form. Easy Billing has always promised to stay current, and proactively adhere to the changes in the medical billing industry.
Let us demonstrate just how easy and efficient we have made it for you. please call 800.618.6136
Are you backing up correctly? Today, more than ever before, you need to protect yourself from ever needing disaster recovery because of your incomplete or non-existent back up procedures. If you do not have a simple way to recover your medical billing data then your data is NOT safe.
Easy Billing Users should:
1. Back up medical billing software program and data to at least three separate HIPPA compliant locations (i.e varying hard drives, jump drives, etc).
2. Disable automatic virus scans, software updates and any other processes that can prompt a computer shut-down or restart.
3. Make certain they understand back-up procedures by watching a back up training video here* and/or call 800.618.6136 for assistance. *Call if you have no received a password to access video*
There are several ways Easy Billing users can insure easy data retrieval. Easy Billing Professional, medical billing software, has made this process almost seamless for clients by adding a simple data back up process in the Preferences menu on the Maintenance tab. Another option is to back up the entire Easy Billing Professional program folder. Users are immediately able to see the date of their last back up on the Easy Billing Welcome Screen. Users are advised and encouraged to rotate their back up protocol so that they have at least three HIPAA compliant copies of backups. In a server environment with FileMake Pro Server, backing up is set up with a schedule.
Easy Billling users must make sure their computers are not downloading virus definitions automatically, updating automatically or doing anything that will automatically restart a computer. This could result in damage to not only Easy Billing but to other software when opened during this process.
Disaster Recovery is the result of improper backing up and is not included in Easy Billing Professional annual support. Disaster recovery can be expensive especially if third party specialists are needed. Additionally, users run the risk of wasting valuable time re-entering patients and claims from an outdated previous back up.
Easy Billing medical billing software is here to help your organization be proactive and safeguard your data, please call if you would like training on backing up. Also visit www.easybillingsoftware.com Training menu to watch a video tutorial on backing up.
If you are an Easy Billing Professional or pre Easy Billing Professional user and are not sure if you are
backing up correctly, please give us a call and we are happy to guide you through your medical billing software back up process. 800.618.8136
Easy Billing Professional has error capturing at the claim level to reduce claim errors when sending claims electronically or printing the CMS 1500 form. Errors are shown in red at the Verify screen to let you know what errors need to be addressed. Clicking on the (red) error tab allows you to see the error, highlighted in yellow.
The errors captured indicate a lack of information and/or conflict with carrier requirements. Examples of reasons for error: the claim missing NPI numbers, Rendering Providers, Billing Provider Information, Facility Information, a Patient Name, Date of Birth, Carrier Name, Diagnosis Code, at least one Procedure Code etc.
The ability to see these errors easily and clearly makes billing efficient, saves valuable time, increases claim success rate and therefore effects the bottom line.
It's all in the name...
Easy Billing Professional makes creating claims easy. From the user friendly "claim creation screens", to templates and a verify process that is sure to increase your claim success rate, Easy Billing Professional medical billing software promises to live up to its name.
Easy Billing Professional has saved us an enormous amount of time in entering multiple services with the Template feature. Multiple laboratory entries can now be entered with one single click. The time saved with the Template feature alone has the program standing above all other competitors...
Claim Creation Sreens
Start by entering the "claim creation screens" where you will click through a few simple tabs to complete your claim.
Most of the information will automatically default from the patient account and other defaults you've previously set. You can even bring in DX codes from a previous claim!
Your job will be to make sure the information is correct and no changes are necessary. You can update information directly in the fields or chose from the drop-down menus.
When you get to the Charges tab, easily bring in individual charge lines for different dates of service or...
Bring in a Template
You can bring in a previously created template for faster CPT code entry. Most offices will group at least two codes in a template to make entry much easier. This Easy Billing Template feature allows for up to 49 charge lines, DX pointers, units and pricing categories.
Once created, templates can then be used for ANY patient or claim. Need an additional code(s) in your already created template? No problem. Just bring in your existing template, add an individual charge line with the additional code(s) and create a new template that will now include all codes. You can then keep both templates or delete the original.
Helpful and Related Links
Claims Tutorials (Videos and PDF)
Creating Procedure Code Templates (PDF)
Entering New Claims Instructions (PDF)
Marla Acton @ Easy Billing, Inc.
We sat down to think about our customers and to create not just a new website but a positive online experience for current and future Easy Billing Pro users. We think of it as a platform where we can share a constant stream of information. We want our customers to know that we are close by, communicating with them as we monitor industry changes that also affect their offices, labs, and even the software itself.
We are proudly taking advantage of new tools available to make our site an interactive, one-stop information and communication center.
So come back often..and always let us know how we can do it better.
Easy Billing, Inc. was founded in 1994 by Marla Acton, who, after ten years of billing experience, realized the need for a medical billing system that was easy to learn, efficient to use, and affordable.